Job Application Email - Format & Sample Apr 24, 2020

Job Application Email - Format & Sample

Posted by Admin 8 mins

In 8 minutes you’ll know how to write the best job application email and it matters a lot.

Your email application letter may be a covering letter, this suggests that the intent of the e-mail is to let the recipient know why you're writing, which job you are applying for, what your qualifications are for the work , and the way you'll follow up or how the recipient can get in-tuned with you.

In this article, you’ll find:

  • How to write a job application email that will increase your chance for an interview call.
  • Sample job application email which you can copy, adjust, and use.
  • What you need to know about the job application email etiquette: when to write it, to whom to address it, and how to send it.

Let's get started with the set of guidelines or tips which can help you to in understanding the format of job application email.

How to write a job application email?

Email subject line:

Include your name and the job title you are applying for in the message's subject line. If employment has been assigned a posting number, provide this also.


If possible, address your email to a selected person. Sometimes you'll determine this by reviewing the corporate website or calling their front office to ask who is managing their job search. If a reputation isn't available, you'll open with "Dear Hiring Manager," as within the sample letter above, or with the more formal, “To Whom it's going to Concern.”

First paragraph:

In the first paragraph of your letter, you'll be wanting to elucidate why you're writing. Mention where you saw the work application, the date when it had been posted, and whether it had been presented on the company's website, posted on employment search board, etc.
If you were referred by a colleague or friend, mention this here.

Middle paragraphs:

This space within the letter is where you'll make a pitch for your candidacy. Why would you be an honest fit the job? Highlight relevant jobs and responsibilities, also as accomplishments. If a you're a fresher/entry level candidate, hence mention about your academic curriculum, your projects, internships, certificate courses. Make sure not to copy your resume directly.

Closing paragraph:

Use this paragraph to thank the recipient for reading your email, and mention that your resume is attached. It is also the space to thank recipients for his or her consideration of your application; you'll also mention when and the way you'll follow up.

Polite close:

Use a polite on the brink of log off your letter, like "Regards" or "Sincerely." Then, mention your full name.

Email Signature:

You can also include your email signature, which is a simple thanks to provide contact information to recipients.

Attaching your resume:

Don't forget to attach your resume! Attach it to the email message in the format requested or mentioned by the employer. If a selected format isn't required, send as a PDF or Word document.

Simple as that! You have understood the format of job application email.

Here's the perfect job application email right from subject line to sign off.

Job application email sample

Email Subject Line: Marketing Executive - Your Name

Email Message:

Dear Hiring Manager,

It was with much interest that I read your job posting for an Marketing Executive. Your job description of the work responsibilities closely match with my work experience, and hence I am excited to submit my resume to you for your consideration.

In my current position as an Marketing Executive for [XYZ Organization], I had managed their sales department along with their social media presence, wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated SMS and email tool that grew their subscriber base and sales by 20% within last 4 months.

Additionally I had also researched, wrote press releases and was responsible for all office communications and correspondence.

Please take a moment to go through my attached resume. Please let me know, if I can provide you with any additional information on my background and qualifications.

It would be a sincere pleasure to hear back from you soon to discuss on this opportunity.

Thank you for your consideration.

[Your name]
Address: [Your Address]
Email: [Your Email]
Contact Number: [Your Contact Number]

In this article, we’ve learned how to write a best yet simple job application email. Personalize your email as much as possible and use our guidelines which can help you land your dream job.


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