Letter Of Resignation Template Free (Sample Examples)

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In this article, you’ll find:

How to write a letter of resignation template? Templates for 4 possible situations of resignation
Sample Letter of resignation template which is can be used by anyone
Letter of resignation sample generic template
Letter of resignation sample- ready to use letters
Takeaways on Letter of resignation

Let's begin with the kind of situations in which you need to write a letter of resignation.

How to write a letter of resignation template?

You need to write a letter of resignation for any of the below situations-

Letter of resignation template 1

If your employment contract expires, your letter of resignation should be a confirmation of that contract's conclusion

State in the first paragraph
“I am writing to confirm that my employment contract with the Company has expired on [date], and my last working day will be [date].”

Mention the contract details in short
“My employment started on [date] and my current job position is [senior engineer] at the [department] of [branch]."

Finalize on any benefits due to you
“Meanwhile, I would be grateful if the HR department notifies me of any accrued benefits I could get.”

Close with gratitude
“Thank you for the employment and I would love to consider future employment opportunities with the company.”

Letter of resignation template 2

If quitting a job because of your own resignation, your letter of resignation should include the following points

State in the first paragraph
“I am writing to inform you of my resignation from my current employment with the Company with immediate effect.”

Mention the last day of work and current job position
“My last day of work at the Company is [date]. My current job position is [senior engineer] at the [department] of [branch]. My employment started on [date].”

State your reason for resigning (optional)
“My decision is because of being offered a new job position in a different industry sector.”
(That is actually quite a good one, suggesting that there won’t be any potential conflict of interest on your side.)

Finalize on any benefits due to you
“Meanwhile, I would be grateful if the HR department notifies me of any accrued benefits I could get.”

Close with thanks
“Thank you for your kind attention.”

Letter of resignation template 3

If quitting because of unfair dismissal, your letter of resignation needs to state the following in perfectly neutral-sounding language

State in the first paragraph
“I am writing in response to my dismissal and termination of my employment by the Company on [date] by [person].”

State the reason for your dismissal
“The reason given for my dismissal was that [the cause in short]."

State your dissatisfaction
“I am not satisfied with the reason given and therefore I may consider seeking legal advice on it in response.”

Do not write anything about the last day of work, accrued benefits, etc. Let the lawyer handle this crap.

Avoid any arguments and leave that for later after legal advice.

Just leave the place and catch a lawyer to sort things out.

Letter of resignation template 4

If quitting because of uncontested dismissal, your letter of resignation simply needs to be a confirmation

“I am writing to confirm that the Organization has dismissal me and my employment with the Company has been terminated with immediate effect [or the effective date] because of [the cause].”

All above templates cover almost all possible situations of writing a letter of resignation.

Let's combine all above templates in a common letter of resignation template in the next section.

Sample Letter of resignation template 5

Actually this generic template is very straightforward and short.

A clear message that you are resigning.
“I am writing to inform you of my resignation from my current employment with the Company with immediate effect.”

Your current job position (if needed mention department) in the company.
“My current job position is [senior engineer] at the [department] of [branch].”

Your last working day of employment.
“My last working day at the Company is [date].”

In case your organization has nominated somone to take over your work or duties.
“I’ll do everything possible to handover my duties and train [nominated team members] during my notice period.”

A clear message about any benefits due to you.
“Meanwhile, I would be grateful if the HR department notifies me of any accrued benefits I could get.”

The letter of resignation should ideally be on a paper instead of email. However, most of the employers where employees are using PCs or laptops can send the letter of resignation over email.

Generally, the letter of resignation itself should be addressed to the Company rather than an individual, hence the opening of the letter can be "To whom it may concern". However, you can submit the letter of resignation to your manager as well.

Now, let's use the above templates to build the below letter of resignation sample.

Letter of resignation sample

To whom it may concern:
Notice of Resignation - [Your name]
[I write to inform] the Organization that I am resigning from the position of [Senior engineer] of the [tools] department, with immediate effect.
My last working day of employment shall be [date]. This letter shall be my [2 weeks] notice as specified in my contract of employment with the Organization.
[(Optionally you can add) - I am resigning because of ...].
I would be grateful if the HR department notifies me of any accrued benefits I could get.
Sincerely,
[Your Signature]
[Your Name and date]

Ready to use Letter of resignation sample

Keep in mind letter of resignations can vary from industry to industry but this is just a general outline. Feel free to adjust these letters a bit based on your experience and your company culture, then submit it via the typical procedures defined by your company.

Letter of resignation sample 1

Resignation Letter:
Resignation Date: [Date on which resignation will be submitted]
[Name of your reporting manager], [Their designation]
[Name of Company]
[Address of the Company]
Dear [Name of your reporting manager],
Please accept this letter as notice of my resignation from my current position as [Your job title]. My last day of employment will be [date of last working day of employment].
I want to thank you for having me as a part of your team. I am proud to have worked for [Name of current Company] and appreciate the opportunity I had during my tenure of this company.[Write about anything positive and key take away from this job].
Please accept this letter of resignation. I will do my best to ensure a smooth transition during my notice period. I wish you and everyone that I have had the pleasure of working with and have gotten to know all the best.
Sincerely,
[Your Signature]
[Your Name and date]

Letter of resignation sample 2

Letter of Resignation:
Resignation Date: [Date on which resignation will be submitted]
[Name of your reporting manager], [Their designation]
[Name of Company]
[Address of the Company]
Dear [Name of your reporting manager],
Please accept this letter as notification that I am leaving my position as [Your job title] with [Name of Company] effective from [date of resignation letter].
I appreciate the opportunities I have been given at [Name of Company] and your professional guidance and support. I wish you and the organization the best success in the future.
Please let me know what to expect regarding my work schedule, accrued vacation leave, and my employee benefits.
If I can be of any assistance during this transition phase, please let me know.
Sincerely,
[Your Signature]
[Your Name and date]

Final Thoughts on letter of resignation template

You have understood the letter of resignation template sample for every possible situations of resignation.
A good letter of resignation is brief, precise, informative and talks about the notice period as well as the required relieving timeline.

I hope you found these Letter of resignation template and sample helpful.
Happy Quitting! & All the best for your new job!

Letter Of Resignation Template Free (Sample Example)